Careers

Office Administrator

To prioritise and organise multiple consignments to different locations in the most efficient and timely manner. To perform a range of administrative and financial duties. To provide administrative support to all employees and clients, ensuring compliance and that all administration is completed effectively and accurately.

Key tasks of the role

  • Reception and Phone – first point of contact on the telephone (internal and external); Answering main door and dealing with all deliveries and guests. Present a professional and friendly approach to all.
  • Travel Arrangements – sorting any travel and accommodation requirements on behalf of internal personnel for jobs, conferences, or courses. Make any necessary visa arrangements.
  • Purchasing goods – actioning, chasing, keeping all parties informed, recording details, dealing with paperwork (delivery notes & invoices).
  • Accounts Assistance – posting invoices and any other required data onto SAGE, dealing with petty cash, chasing for receipts and invoices (where required).
  • Building Maintenance Management – dealing with recycling, meter readings (Main Buildings and Flats), keep track of required general office supplies (e.g. tea, coffee, cleaning materials & heating oil) and order where necessary. Be the main point of contact for any required repair works and liaise with all trades to rectify.
  • Marketing Assistance – proof reading reports and any marketing material. Maintain a central register of conference information. Liaise with Marketing Director regarding conference budgeting and any other requirements.
  • Any other Administrative Assistance – serving and clearing lunches for guests, maintaining shared calendars to create open communication (where possible), researching purchasing costs for potential jobs and maintaining a central register of guests at the flats.
  • Arranging equipment shipments, liaise with Production Manager and clients; keep agents and all concerned informed of progress.
  • Plan and coordinate all road, sea and air freight consignments both from base and vessels.
  • Obtain necessary transportation permits for inbound and outbound shipments as required to facilitate timely movement of goods.
  • Assist in the administration of supply agreements for road, sea and air carriers using third party logistics.

Criteria which will be used in shortlisting and selecting candidates

Skills

  • Excellent computer skills (Word, Excel, Outlook, PowerPoint)
  • Good verbal and written communication skills
  • Able to work on own initiative and prioritise effectively, achieving results against deadlines
  • Ability to work collaboratively as part of a team and by self
  • Attention to detail with a high degree of accuracy
  • Ability to work flexibly to meet the multiple priorities
  • Ability to problem solve using own initiative
  • Willingness to learn new processes and tasks
  • Excellent time management skills
  • Demonstrate tact and diplomacy
  • Be approachable and willing to help
  • Good literacy and numeracy skills
  • An ability to stay calm under pressure

Knowledge

  • Microsoft including Excel, Word, Outlook, Office 365 and Sharepoint
  • Health, Safety, Environment and Quality procedures
  • HMRC import/export procedures and UK export control procedures
  • Dangerous goods by air and sea
  • Logistics
  • SAGE

Experience

  • Working in a similar role and similar environment
  • Proven ability to communicate (verbal and written) effectively at all levels
  • Proven data inputting skills
  • Must drive due to location, client and site visits

Education & Certification

  • Minimum college level qualification
  • Health and Safety qualification or training (desirable but not essential)
  • Training provided

Hours

Core Hours 9.00am-5.00pm, part-time 3 days, with the occasional need to work overtime (by agreement).

Holiday & Benefits

25 days holiday plus bank holidays, pro-rata for part time employees. 5% Employer Pension contribution.

Salary

£18,000 (FTE) pro-rata for part time employees – plus overtime (by agreement).

Location

Bradworthy, Devon UK

CVs to be sent to Kelly Holder: k.holder@seiche.com

 

Production Supervisor

To provide supervision and technical support to the production team. To undertake general production tasks and support to the production team. To meet customer production requirements with the right products at the right time, made to the right quality standards. To ensure specific tasks are conducted safely and monitored in line with the company’s policies and procedures.

Key tasks of the role

  • Documenting all unit lists for current products
  • Keeping control of stock control and highlighting to the production manager when stock levels are low
  • Attend weekly logistics meetings in order to prioritise and plan the scheduling of work requirements
  • Liaise with the Production Manager to renegotiate timescales or schedules as necessary
  • Work closely with the Production Manager to ensuring health and safety regulations are met
  • Supervision of the production processes
  • Liaising with all members of Seiche and partnered companies
  • Ensure that all equipment before being sent out to projects have undergone the required checklist of approval
  • On return of project equipment prioritise equipment in relation to the required workload
  • Ensuring upon return of equipment from projects, all is uploaded onto the Seiche stock control system
  • Ensuring all damaged equipment has been documented and passed on to the production manager
  • General office administration
  • Workflows
  • Work instructions
  • Risk assessments
  • Job sales and rental equipment
  • Recycling of reusable items
  • Waste control and hazardous waste management
  • Testing and fault find
  • Project planning
  • Shipping

Criteria which will be used in shortlisting and selecting candidates

Skills

  • Good verbal and written communication skills
  • Excellent IT skills
  • Great understanding of technical diagrams and drawing software
  • Electronic assembly to component levels (desirable but not essential)
  • Problem solving skills
  • Confidence
  • Able to work on own initiative and prioritise effectively, achieving results against deadlines
  • Ability to work collaboratively as part of a team and by self
  • Attention to detail with a high degree of accuracy
  • Ability to work flexibly to meet the multiple priorities
  • Ability to problem solve using own initiative
  • Willingness to learn new processes and tasks
  • Excellent time management skills
  • Demonstrate tact and diplomacy
  • Be approachable and willing to help
  • Good literacy and numeracy skills
  • An ability to stay calm under pressure

Knowledge

  • Full understanding of all Seiche Products
  • Full understanding of all other rolls within the Seiche Company
  • Keeping up to date with the latest technologies and electronics (desirable but not essential)
  • A good understanding of basic electronic principles
  • Knowledge of Microsoft including Excel, Word, Outlook, Office 365 and Sharepoint
  • Health, Safety, Environmental and Quality procedures

Experience

  • Extensive experience in a similar role essential
  • Working in a manufacturing environment (electronics products)
  • Must drive due to location, client and site visits

Education & Certification

  • Sector specific diploma or higher
  • Manual handling training
  • HSE training

Hours

Core Hours 8.30am-5.00pm, with the occasional need to work overtime.

Holiday & Benefits

25 days holiday plus bank holidays, pro-rata for part time employees. 5% Employer Pension contribution.

Salary

Up to £25,000 (dependent on experience) plus overtime (by agreement).

Location

Bradworthy, Devon UK

CVs to be sent to Kelly Holder: k.holder@seiche.com